RULES OF THE
Adopted 3rd September, 2006
The association shall be named "The
Canary Council of Great Britain and Northern Ireland", hereinafter referred to as the
"Council" or "CC".
To encourage the keeping, breeding, exhibition
and study of all recognised breeds of the domestic canary throughout Great Britain and Northern
To affiliate to, and uphold the rules and
objectives of, the National Council for Aviculture, hereafter referred to as the
To make representations, either directly or
through the NCA, to statutory bodies, national organisations, government departments and
others on matters appertaining to the canary fancy.
To send representatives to the meetings of,
and otherwise participate in, the meetings and activities of the NCA.
To encourage the governing bodies of each
variety of domestic canary to become members of the Canary Council.
To organise shows, events, campaigns,
promotions or other activities in the interests of the canary fancy.
To do anything else the Canary Council
considers appropriate and reasonable to achieve its
3.1 Membership shall be open
to the national governing body of each recognised variety of the domestic canary,
hereafter referred to as "Member Societies". Only governing bodies based
in Great Britain and Northern Ireland shall be eligible. In the event that two or
more organisations claim to be the governing body of a particular variety, the Canary
Council shall, at its absolute discretion, decide which organisation to admit to
membership of the Council.
3.2 Admission to
membership shall take effect upon:
by the Secretary of an application for membership in writing; and
payment of the
current membership fee; and
acceptance by the
Canary Council at its first meeting following the receipt of the application and
3.3 The Canary Council may, at
its absolute discretion, refuse admission to membership without assigning reason. In
such event, the membership fee(s) shall be returned to the applicant.
3.4 Renewal of membership shall take
effect upon payment of the current membership fee and all arrears. The date for
renewal of membership shall be 1 January of each year.
3.5 A delegate
representing a Member Society may be expelled forthwith from a meeting of the Canary
Council for any reason upon a two-thirds majority vote of those present at the meeting,
provided always that such suspension shall not be made unreasonably or vexatiously. The
expulsion shall take effect immediately. The expelled delegate shall not be
readmitted to any meeting of the CC unless invited by a simple majority vote of those
present at the meeting. A Member Society may replace a delegate at any time.
Member Society may be expelled from membership of the Canary Council for any reason
upon a two-thirds clear majority vote of those present at an AGM or EGM, provided always
that such expulsion shall not be made unreasonably or vexatiously. The expulsion shall
take effect three days after a written notification has been issued by registered post by
the Secretary. An expelled member shall loose all benefits of membership, and shall
forfeit its membership fee.
society or Council member that has been expelled from membership of the Canary Council
shall be entitled to appeal against the decision of the CC by a hearing at an Annual
General Meeting (AGM) or Extraordinary General Meeting (EGM). Such appeal shall be
made in writing and issued to the Secretary by registered post within 28 days of issue of
the notice of suspension or expulsion. The CC shall permit the appellant to be
represented by a member of the society at the meeting. The appeal shall be carried
or dismissed upon a simple majority vote of those members present at the meeting.
3.8 A Member Society
may resign its membership of the Canary Council by giving notice in writing to the
3.9 A Member Society that
fails to renew its membership within 9 months of the due renewal date shall be deemed to
have resigned from membership of the Canary Council.
4.1 The affairs of the
Canary Council shall be managed by meetings of the delegates from paid-up Member
Societies, hereafter referred to as the "Council".
Council shall comprise of up to two delegates from each paid-up Member
Society. The delegates shall elect from their number the offices of Chairman, Treasurer,
Secretary, and such other posts as the Canary Council deems appropriate. All members of
the Council shall be elected to their posts at an AGM or EGM, and shall serve until the
closure of the following AGM (or EGM, if applicable). All retiring incumbents shall be
eligible for re-election. The Chairman's Society shall be entitled to be represented
by a deputy delegate with full voting rights at meetings.
4.3 In the
event of resignation, suspension, or force majeure that prevents an officer or post-holder
from undertaking his/her duties regularly and diligently, the Council shall elect a
surrogate to fill the post. The new officer or post-holder shall hold the office or
post for the remainder of the term held by the previous incumbent.
member of the Council may be suspended from the Council for any reason by a clear
two-thirds majority vote of the Council members present at the meeting, provided always
that such suspension shall not be made unreasonably or vexatiously. The suspended member
shall be entitled to appeal against his/her suspension in accordance with the procedures
set out in Rule 3.7.
DUTIES OF THE COUNCIL
Define the duties of the
Officers and other post-holders (see Appendix 1).
Authorise actions by the
Officers and other post-holders.
Keep and produce a minute
book recording all decisions made and all actions taken.
Keep in touch regularly
with the Member Societies by all reasonable means.
Form, at its discretion,
sub-committees and/or working parties.
Co-opt, at its discretion,
people with specialist knowledge on to the Council in an advisory capacity.
Organise shows or other
events if authorised at an AGM or EGM.
Administer a ring scheme if
authorised at an AGM or EGM.
Administer means of fund
raising if authorised at an AGM or EGM.
Administer applications for
membership of the CC
Supervise the CC's
financial affairs set out in Rule 8.
Procure an Annual Statement
of Accounts from an independent examiner appointed at an AGM or EGM.
Call an Annual General
Meeting in accordance with Rule 6.1..
Keep up to date with the
rules and activities of the NCA and inform the membership accordingly.
Nominate delegates to
attend and vote in meetings of the NCA.
Consider, inquire, advise,
instruct or act on any other matters affecting the CC and its members.
Undertake any other duty or
action authorised by the membership at an AGM or EGM.
General Meetings (AGMs) shall be held at such venue and at such time as the Council may
reasonably determine. AGMs shall be convened not less than 9 months and not more
than 15 months since the previous AGM
General Meetings (EGM) shall be called by simple majority of the Council or by petition to
the Secretary signed by at least five member societies.
The Secretary shall give all members not less
than three weeks notice of an AGM or EGM.
Member Society wishing to propose an addition, omission or alteration to the Rules shall
notify the Secretary in writing. The Secretary shall be obliged to include the
proposal in the notice of the next AGM or EGM.
All paid-up Member Societies are entitled to
send two delegates to attend an AGM or EGM.
Non-receipt of notices shall not invalidate an AGM, EGM, or
proposed change to the Rules, provided that non-receipt is due to reasons beyond the
control of the Secretary, and applies to not more than 20% of the membership.
7. CONDUCT OF BUSINESS
A quorum at any General or
Extraordinary meeting shall be five delegates from paid-up Member Societies.
Motions at a meeting shall be carried by
a simple majority unless stated otherwise in the Rules. In the event of a tie, the
Chairman (or, if absent, his/her deputy), shall have the casting vote.
Only official delegates from paid-up
affiliated societies, shall be eligible to vote. The Chairman, (or, if absent,
his/her deputy), shall only vote when a casting vote is necessary. Persons co-opted on to
Council meetings in an advisory capacity shall not be entitled to vote at those
In the absence of the Chairman at a meeting,
the members present shall elect a deputy from amongst those present to chair the meeting.
The Chairman (or,
if absent, his/her deputy) shall declare any conflict of interest prior to a debate on a
specific subject. Upon such declaration, the Chairman (or, if absent, his/her
deputy) shall vacate the chair and the members present shall elect another person in
accordance with Rule 7iv) to act as chairman until the conclusion of the debate, or a vote
No addition, omission or alteration shall be
made to the Rules except at an AGM or EGM;
No Rules can be changed unless notice of a
proposed change is published in the notice of meeting;
Motions carried at a general meeting shall
take effect immediately upon closure of the meeting unless expressly stated in the motion
to the contrary;
The Council shall have the authority to
correct accidental errors in the notice or minutes of meetings;
Council shall be authorised, at its discretion, to:
Set affiliation fees.
Charge for services.
Claim funds/subsidies/expenses from the NCA.
Collect debts and payments due.
Raise funds by other legitimate means.
Acquire assets for the legitimate activities of the NCA
Pay bills, honoraria and expenses due.
Make donations to charities and/or organisations supportive
of the NCA's objectives.
Authorise the keeping of a bank account(s) and
the signing of cheques. All cheques to be signed by two authorised members of the
Appoint an independent person to audit the annual accounts.
Council shall be prohibited from:
Paying dividends or profits.
for any reason, a motion is passed by a two-thirds clear majority at an AGM or EGM to wind
up the Canary Council, the CC shall appoint Trustees to:
Draw up, with all reasonable skill and care,
an account of the CC's assets and liabilities.
Settle outstanding credits and debts.
at its discretion, the net assets (if any) to a registered charity, or to another national
bird-keeping organisation(s) with similar objectives to the CC.
8.4 The Trustees
shall be entitled to recompense for expenses properly incurred in the conduct of their
8.5 No member,
or member's family, associates or company, shall be entitled to profit from the disposal
of the assets of the CC.
APPENDIX 1: DUTIES OF THE OFFICERS
DUTIES OF THE CHAIRMAN:
meetings of the Canary Council.
Act as spokesman for the CC.
in consultation with at least one other member of the Council, on any issue where time is
of the essence, provided that the Secretary is kept fully and promptly informed.
any other role authorised by the Council.
DUTIES OF THE SECRETARY:
an up-to date list of members.
the Rules up to date and issue copies to all new members.
and distribute correspondence, and reply when requested.
timely notice of general meetings and Council meetings.
and issue minutes of meetings.
any other role authorised by the Council.
iii) DUTIES OF THE TREASURER
Keep proper accounts of the Canary Council's income and expenditure.
Keep proper accounts of the CC's assets and liabilities.
Advise the Council on financial matters.
Prepare annual accounts for audit.
Present to the AGM for approval audited
accounts for the preceding 12 months.
Inform the Secretary of membership fees paid.
Undertake any other role authorised by the Council.